Email, Housing, and Other Solicitations

IMS is experiencing an unusually high number of solicitations this year from companies purporting to have IMS attendee email addresses, discounted housing, audio-visual equipment, or other services.  We want to reiterate that exhibitors should be very wary of engaging these companies.  The email addresses are only available for lease from MPA and are not available from any other source.  Please note neither IMS, IEEE, nor the IMS housing partner Experient conduct outbound marketing or solicitations for housing.  Please use caution when evaluating any email offers of services for IMS and if you have any questions about a solicitation please contact the MP Associates office for clarification.

On This Page:

Exhibitor Action Items

Exhibitor Console

Through your Exhibitor Console you are able to identify your product categories, product descriptions, company information, contact information, and more at no additional cost. 

Exhibitor Services

Access forms and information on event logistics, shipping, and vendors.

Booth Staff Registration

Booth staff badges allow access to your booth on the exhibit floor from Saturday, 3 June  through Friday, 9 June for set-up, show days and tear-down for IMS2017. Each person working in a booth must register for a badge; badges are required inside the convention center at all times.
Housing Reservations Take advantage of discounted rates by booking through the IMS Housing Bureau.

Exhibitor Timeline

View important deadlines.


Promote Your Exhibit

Become a Sponsor

Maximize your visibility and reach thousands of people and organizations by advertising in the Exhibition Catalog or through email/direct mail distributions and much more.


 If you have purchased a Lobby Banner and need to choose you location click on PLANTOUR.

Secondary Company Listing

The IMS secondary listing program is designed to accommodate exhibitors with multiple companies represented in their booths to have access to promotional services and listings for each represented company.

Exhibit Only Registration Code

Give your customers free access to the exhibit floor. There is no limit to the number of times the codes used and you will only be invoiced for the codes redeemed.  This is a very inexpensive and highly effective marketing investment. Codes will be emailed out in February once registration is opened.

Sales Rep Order Form

New this year, IMS has implemented a program to help connect participating exhibitors with potential Sales Representatives. If your company is interested in participating in this program, please fill out and submit the participation form.

IMS2017 Logos & Banners Download the conference logo for your exhibit promotions.
Virtual Press Office Virtual Press Office/PR Newswire is once again running the official Online Press Office for the International Microwave Symposium. They can assist you in media outreach, online press kit needs, and provide deep discounts on wire distribution to help boost your exposure at the show. To secure your space within the Online Press Office, click here. For questions or additional information, please contact the Online Press Office Team at This email address is being protected from spambots. You need JavaScript enabled to view it. or +1-973-783-7787, Option 0

Exhibitition Logistics
Visa Letter A visa support letter can be provided for exhibitors upon request. Please submit your requests for letters of support well in advance of your interview dates to allow sufficient time for processing. Annette Crider, Administrative Assistant at This email address is being protected from spambots. You need JavaScript enabled to view it.

 Event Request Form

Use this form to request function/meeting space at the IMS participating hotels.

Advance & Direct Shipping Labels

Advance Warehouse Shipment
Shipments must arrive at the advance warehouse between 24 April and 10 May 2017.

Direct Show Site Shipment
Shipments will not be accepted at the Hawai'i Convention Center prior to 3 June 2017.

Convention Center parking


Exhibition Dates and Hours
Tuesday, 6 June 09:30 to 17:00
Wednesday, 7 June
Industry Hosted Reception
09:30 to 17:00
17:00 to 18:00
Thursday, 8 June 09:30 to 15:00

On-Site Registration Dates and Hours
Saturday, 3 June 08:00 to 19:00
Sunday, 4 June 07:00 to 19:00
Monday, 5 June 07:00 to 19:00
Tuesday, 6 June 07:00 to 18:00
Wednesday, 7 June 07:00 to 18:00
Thursday, 8 June 07:00 to 16:00
Friday, 9 June 07:00 to 09:00


Exhibitor MIMO

For information and helpful hints on preshow procedures and move-in and move-out, please go to

Move-in dates
Saturday, 3 June 09:00 to 17:00 - Islands 400 sq ft. and up
Sunday, 4 June 09:00 to 17:00 - All booths
Monday, 5 June 09:00 to 17:00 - All booths

All exhibits must be fully installed by 1700 on Monday, 5 June

Move-out dates

Thursday, 8 June 15:00 to 21:00 - All booths
Friday, 9 June 08:00 to 17:00 - All booths

Social Networking Media
icon_twitter Use the hashtag @MTT_IMS to connect with attendees
icon_facebook To connect with IEEE MTT-S International Microwave Symposium (IMS), sign up for Facebook today
Join the IMS professional network


Questions? Contact any member of the Exhibition Management team:

Susie Horn, CEM

Director of Exhibit Operations

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Candi Wooldridge

Exhibit Services Manager

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Lee Wood

Exhibit Manager

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Related Links
Exhibitor Directory/Floor Plan
First Time Exhibitor Benefits
Exhibitor Advisory Committee